Administrative Assistant / Office Manager

Join the fun and help build a great company!

Software company located in Newton has an opening for an Administrative Assistant. This is a great opportunity to support senior level executives and perform a variety of roles/tasks in support of a fast growing organization.

We are looking for a candidate who has a high standard of excellence, a strong work ethic, the ability to learn quickly, and someone that enjoys handling a variety of responsibilities. We expect this candidate will continue to foster a positive and fun collaborative environment as the role sits at the intersection of multiple groups.

Main Job Tasks and Responsibilities

  • Prepare and edit correspondence, communications, presentations and other documents
  • Maintain CEO files
  • Enter transactions in accounting software package
  • Manage and maintain CEO schedules, appointments and travel arrangements
  • Arrange and coordinate internal meetings and events
  • Answer and manage calls
  • Sales and Marketing event planning
  • Event planning; employee events and client events
  • Interact with external clients
  • Miscellaneous projects

Education and Experience

  • At least 2 years experience providing support at the senior management level
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (familiarity with Quickbooks is a plus)
  • Knowledge of standard office administrative practices and procedures

Location:

This position is based in Newton Upper Falls, Massachusetts. Our office is conveniently located on an MBTA bus route, and close to 95/128

 Education:

Bachelor’s degree preferred, or equivalent work experience.

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